Microsoft Word provides a cost-effective way for small businesses to create invoices. But this doesn’t mean they can’t issue invoices.
An invoice is among the accounting documents that companies need to demand payment for products or services offered.Įven though some businesses use automated invoicing software to generate invoices, small enterprises that are just starting may not have the funds to acquire the software. You need adequate accounting documents to do so. When you set up a business, you need to maintain proper accounts. Ideally, payment terms should consist of the mode of payment you accept and charges for payments made past the due date. Provide these details at the bottom of the invoice. In addition, include clear terms of payment on your invoice template. Instead of stating that payments are due in 20 days, specify the actual date when payment is due on the invoice. It’s vital to present this information clearly. Your invoice template should highlight the date that payment is due. Step 6: Include Payment Deadline And Terms Compile the total charges due and display the amount owed by the client clearly at the end of the invoice. After this, highlight the applicable taxes. While doing this, give a brief description of each offer, the quantities provided, and the rate charged per unit.įurnish the subtotals for each offering. If your client has a billing department, replace your contact’s details with those of the department.Īnother thing you need to add to your invoice is an itemized list of services or products you’ve provided to your clients. Make sure the contact details of your client are correct. Often, these include the client’s name, phone number, address, and email address. The other thing you need to include in your invoice template is the client’s contact details. The best way to number your invoices is to do it numerically, starting with invoice number 1. Identify a numbering system that works for you and stick to it. Invoice numbers are necessary in accounting because they help reference client communication and file business records. When creating an invoice template for Word, you need to add an invoice number to the template. You can do this by adding the current date below the header.Īn invoice is a financial document that should have a unique identification. After inserting the header, proceed to date your invoice template for Word. Furthermore, it should have the title ‘invoice’ for easy identification. Essentially, your header should have your business logo and contact details. On the blank page, design a header for your invoice template. Instead, you design the entry fields yourself, which takes more effort and time than picking a ready-made invoice template. Unlike the invoice template for Word, this option doesn’t come with preformatted layouts. To do this, go to the ‘File’ menu and select ‘New Document’ from the drop-down menu. When designing an invoice for your small business from scratch, the first thing you need to do is open a blank page in Microsoft Word.
If you choose this option, here’s a step-by-step guide on how to make one: The other way to create an invoice template in Microsoft Word is to create one from scratch using a blank document. Woman in office with sample invoice document on computer Pick a template to suit your needs and customize it for your business. From the search bar in the top-right corner, type ‘invoice’ to view template results. This option only requires you to open the Microsoft Word program, go to the ‘File’ menu, and select ‘New Template’. The first is to use an existing template. There are two ways of creating an invoice template for Word. Microsoft Word is an easily accessible program, and most people know how to use it. If you run a business and have yet to print invoice books for your enterprise, you can create one using Microsoft Word from scratch. Like any other business, small businesses should invoice creditors to get paid for services offered. This makes it necessary to prepare a wide range of accounting documents. Shot of pretty young business woman working with computer while consulting some invoices and documents in the kitchen at home.īusinesses must maintain proper accounting records to grow, no matter how big or small they are.